Surgery Scheduler Full Time Days Heartland in Sebring, FL at Adventist Health System

Date Posted: 10/4/2018

Job Snapshot

  • Job Schedule
  • Location:
    Sebring, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Function
  • Travel
  • Shift
    1 - Day
  • AHS Zone
    1-Shared Services
  • Organization
    Florida Hospital Heartland

Job Description

Full Time Days, 40 Hours per week

The Surgery Schedule Coordinator is responsible for scheduling duties, responding to all incoming phone calls. He/she is responsible for scheduling process, maintaining and manipulating informatics clinical resource for all surgical department statistical data, and patient change input.


All essential functions must be performed. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
  • Accepts and adheres to regulations guidelines and standards established by local state and federal agencies including accreditation organization
  • Accepts responsibility by initiating an incident report when indicated
  • Acts as a resource person for staff, physicians and management
  • Answers telephone expediently and politely
  • Assists in evaluation of supplies and equipment
  • Assists with the orientation of new employees
  • Assumes responsibility for personal professional growth and development
  • Assures appropriate traffic control at the surgery control desk
  • Assures that all needed supplies and equipment are available in a timely manner
  • Attends mandatory in-services
  • Beeps, pages, telephone, contacts surgeons and anesthesia provider to facilitate patient care, surgery schedule changes, etc
  • Collects communicates and documents surgery data and reports including statistical data collected
  • Collects, opens and distributes mail
  • Communicates any perceived concerns, add-ons, delays etc. on the surgery schedule to the Nurse Managers
  • Communicates concerns of staff and physicians to surgery manager
  • Communicates patient information to members of the health care team
  • Communicates with Surgical Services Nurse Managers when equipment and supplies are needed for a procedure
  • Compiles minutes for defined OR Committees
  • Coordinates changes and adjustments to the surgery schedule with the surgery managers as necessary and appropriate to promote operational efficiency and quality of patient care
  • Demonstrates ability to reach decisions, takes appropriate action and follow-through within scope of responsibility as defined by job description
  • Demonstrates commitment to the philosophy, mission and goals of the organization and department
  • Demonstrates good communications skills
  • Demonstrates motivation through productivity
  • Demonstrates understanding and adheres to hospital and department policies and procedures
  • Displays interest and enthusiasm in the welfare of the department, division of nursing and the hospital
  • Disseminates information as directed
  • Enters all data accurately into the computer in accordance with hospital policies and procedures
  • Enters lab requisitions in computer as needed
  • Establishes and maintains par levels for office supplies
  • Establishes, maintains and makes recommendations for cost-effective practices and exhibits an awareness to efficiently manage costs
  • Exhibits team player approach
  • Exhibits team work
  • Functions as an effective t4eam member within department or organization
  • Functions effectively in stressful situations and prioritizes efficiently and effectively
  • Incorporates new procedures and philosophies into one's work performance
  • Improvises when necessary without compromising personal or departmental standards
  • Is knowledgeable about surgery procedures, equipment, needs etc
  • Keeps surgery scheduling desk clean and free from clutter
  • Maintains an accurate focus on communication
  • Maintains and develops positive relationships with physicians and physician offices with appropriate communication
  • Maintains and develops positive relationships with physicians and physician offices with appropriate communication.
  • Maintains current pricing information on all procedures, equipment and supplies to be charged
  • Maintains good physical and emotional well being
  • Maintains knowledge of new trends and developments of assigned area
  • Maintains pertinent accurate and current department records
  • Manages assigned workload in a timely manner
  • Notifies biomed/engineering of equipment failures checks repair needs, etc.
  • Observes established safety practices
  • Obtains quotes for equipment/supplies with requested
  • Participates as part of multidisciplinary team as directed
  • Participates in performance improvement activities
  • Prints surgery schedule and call schedule
  • Promotes and contributes positively to intra and interdepartmental relations
  • Provides and maintains a safe physical environment
  • Provides positive, respectful communication to employees, physicians, anesthesia providers, ancillary departments, visitors and patients
  • Reorganizes potential safety hazards, intervenes for the safety of patients, visions and personnel
  • Responsible for professional growth and development
  • Responsible to assure that all required paperwork is completed in at timely manner
  • Schedules surgeries and allots surgery times consistent with history of procedure and surgeon
  • Schedules surgical case accurately, knows when to ask for assistance
  • Seeks and accepts constructive criticism and implements actions designed for self-improvement
  • Shows self-direction by functioning without the need for close supervision
  • Utilizes appropriate channels of communication when initiating changes, reporting information or addressing concerns
  • Verifies and enters patient charges into system
  • Works effectively with others
  • Works independently, effectively and appropriately under pressure
  • Works within the fiscal parameters
  • Other duties as assigned.
  • Fluent in English Language, speaking, reading, writing
  • Computer Literacy

    • Previous Surgery Scheduling Experience

  • High School Diploma or Equivalent (GED)
  • Medical Terminology

    • Unit Clerk experience in a hospital

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Location | Organization | Category | Job Function