Job Description

Full Time, Monday-Friday

Adventist Health System Corporate Office

Be part of the Adventist Health System family.

Where you work matters. Working here is like being part of a family. Not just with those you serve, but also with your team members. It’s about making a difference, saving lives, and helping others live a fuller one. You’ll be joining a family of tens of thousands of team members who understand that what they do is bigger than healthcare. It is living out our mission to Extend the Healing Ministry of Christ and being there for someone every step of the way-body, mind, and spirit.

This is more than a career. It is a calling.

With hospitals and facilities in 9 states, you’ll have endless opportunities to take your talents, develop your skills, and grow as a professional in a place that truly cares about your success. If you are driven, compassionate, someone who always wants to go above and beyond because you care and believe what you do makes a difference – Adventist Health System is for you.

The Supply Chain Supplier Master Specialist is accountable for managing supplier master data for PeopleSoft systems. Processes requests to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment. Collects required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires. Screens suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities. Works on large scale projects managing the scope of work and completing assigned tasks on time to include supplier preparation activities for a new ERP deployment to over 40 hospitals. Identifies vendor usage from legacy ERP system and performs complex GAP analysis to identify suppliers that are missing.

• Receives, prioritizes and processes PeopleSoft Forms to Add/Change Suppliers to meet or exceed Service Level Agreements in a Shared Services environment
• Ensure all required supplier documentation such as W-9s, W-8s and Independent Contractor Questionnaires are in place and completed by the supplier
• Manages federal compliance by screening suppliers using federal databases to ensure suppliers are not subject to financial sanctions or are on the List of Excluded Individuals and Entities 
• Collaborates with Accounts Payable and Corporate Finance to collaborate on accurate 1099 and 1041 IRS tax information reporting; TIN match all suppliers with active payments
• Sets payment terms and early payment discounts for suppliers in accordance with Supplier Master Payment Terms agreements or according to protocol
• Coordinate with Legal and Corporate Tax on various types of complex payments such as legal settlements where 1099 information reporting is required
• Implement and increase electronic payments to suppliers to reduce costs associated with manual payments; maximize the use of ePay, Automated Clearing House (ACH) and ACH 820 EDI
• Update supplier information when Merger and Acquisition activity changes the legal entity and coordinate with Internal Customers to reflect the new legal entity
• Works on large scale projects managing the scope of work and completing assigned tasks on time for supplier preparation activities related to the iSynergy project Go Live activities
• Identifies 24 months of vendor usage from Legacy ERP system and performs complex GAP analysis to identify suppliers that are missing for new Business Units moving to PeopleSoft
• Reports compliance of new iSynergy Business Units starting 6 months out on compliance with W-9s and TIN matching to ensure prompt payments and reduction of credit holds at Go Live
• Performs mail merger and mails Supplier Communication Letter to all active suppliers that are going to be affected by moving to AHS iSynergy Business Units move to Shared Services
• Perform petty cash analysis with new Business Units and set up Supplier Locations in anticipation for the move to PeopleSoft via the iSynergy project
• Prepare financial documents such as credit references, tax exempt and collect the W-9 for the facility for standardization to the Shared Services templates
• Meet and exceed AHS audit expectations and perform preventative quality assurance checks to ensure supplier master data is in compliance
• Develop, document, and maintain Standard Operating Procedures and Process Maps
• Perform regression testing of PeopleSoft system upgrades, enhancements and bug fixes

• Bachelor’s degree from a four-year accredited university or 5 years’ professional experience
• Minimum of 3 years of experience in data management
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent oral and written communications
• Detail Oriented
• Critical Thinking Skills
• Troubleshooting and problem solving