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*Procurement Inventory Specialist –Asset Management – Orlando in Orlando, FL at AdventHealth

Date Posted: 2/11/2019

Job Snapshot

Job Description



Procurement Inventory Specialist –Asset Management – Orlando

AdventHealth Orlando seeks to hire Procurement Inventory Specialist who will embrace our mission to extend the healing ministry of Christ.



Facility Profile:

Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando, serves as the major tertiary facility for much of the Southeast, the Caribbean and South America. AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country. We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year.



Work Hours/Shifts:

M-F, 7:00am-3:30pm



Job Summary:

The Procurement Inventory Specialist maintains appropriate inventory levels, placing orders for stock and non-stock items to ensure the smooth operations for Engineering and Clinical Engineering departments. Follows procurement guidelines to meet compliance requirements. Works closely with suppliers on outstanding purchase orders and communicates the status to buyers and customers. Gathers necessary information to enter into the ERP system, including item description, vendor part/item number, vendor information and price. Documents parts used by technician on repair work orders for regulatory compliance and financial analysis purposes. Completes special projects with a sense of urgency, paying attention to details and customer expectations. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.



Knowledge, Skills, Education, & Experience Required:

  • Excellent communication skills, both oral and written communication
  • Working knowledge of Microsoft Office (Outlook, Excel, Word)
  • Ability to navigate computerized data systems online i.e. Material Management Systems, Archibus Work Order System, etc.
  • General knowledge of maintenance supplies for Engineering and Biomed (Preferred)
  • 2 years’ customer service experience
  • Experience in healthcare industry (Preferred)
  • Experience in purchasing, materials management, or related field (Preferred)
  • Experience with ERP systems (Preferred)
  • High School Diploma or GED (Preferred)


Licensure, Certification, or Registration Required:

  • Forklift certification (Preferred)


Job Responsibilities:

Demonstrates through behavior AdventHealth’s Core Values of Keep Me Safe, Love Me, Make it Easy, and Own it as outlined in the organization’s Performance Excellence Program.

  • Monitors inventory levels and make adjustments as needed to ensure adequate supplies are on hand and readily available. Contacts suppliers to place orders, verify price and obtains expected delivery date. Follows procurement guidelines by using Group Purchasing Organizations (GPO), Adventist Health Systems (AHS) and Facilities designated vendors to meet compliance requirements.
  • Distributes and stocks materials in designated location and notifies technicians of any special deliveries.
  • Closely monitors open orders to ensure items are received in a timely manner. Uses good judgement in prioritizing orders based on need and item lead times. Notifies technicians of delays in delivery of parts, and works with technician to determine alternative options to meet deadlines and minimize interruption of service.
  • Issues parts that technicians check out to repair work order to ensure parts cost are documented accurately for regulatory compliance and financial analysis purposes.
  • Performs reconciliation of all orders received against purchase order to ensure all items have been received and priced accurately. Tracks, investigates and resolves backorders and shipping discrepancies, working with suppliers to correct identified issues on a weekly basis.
  • Accurately adds item information to ERP system including vendor, part and pricing information
  • Communicates and works in partnership with technicians, Warehouse, Accounting, Asset Management and Purchasing to help resolve invoice tracking issues.
  • Researches new products or alternatives upon requests, to facilitate acquisition of products by working with procurement agents, procurement analysts and suppliers to meet customer needs.
  • Provides research and other support for various procurement projects, related to supply chain related activities as assigned.
  • Actively looks for ways to improve process and exceed customers’ expectations.
  • Performs other duties as assigned.

If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Procurement Inventory Specialist opportunity with AdventHealth Orlando and apply online today.



Job Keywords:

Procurement Inventory Specialist, Asset Management, Orlando



Position Location:  Orlando
Job:  Administrative / Business Support
Organization:  AdventHealth Central Florida
Primary Location:  US-FL-Orlando
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  None
Travel:  No
Job Posting:  Feb 12, 2019, 9:11:21 AM

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