Materials Manager - Surgery - Winter Park at AdventHealth

Date Posted: 7/20/2019

Job Snapshot

  • Job Schedule
  • Date Posted:
  • Job ID:
  • Job Family
    Materials Management
  • Travel
  • Shift
  • Application Zone
    2-Legacy System
  • Organization
    AdventHealth Winter Park

Job Description

Materials Manager – Surgery – Winter Park

AdventHealth Winter Park seeks to hire a Materials Manager who will embrace our mission to extend the healing ministry of Christ.

Facility Profile:

Nestled among the oak-shaded, brick-paved streets of one of the most picturesque hometowns in the country, Winter Park Memorial Hospital has continuously served the residents of Winter Park and its surrounding communities for more than 50 years. Chartered in 1951, the hospital has grown from the visionary efforts of a handful of Winter Park residents and community leaders, to a 307-bed acute care facility that is a model of community health and wellness. Over the years the hospital has continually expanded to meet the needs of the community, adding an upscale obstetrics and Level II Neonatal Intensive Care Unit at The Dr. P. Phillips Baby Place, cancer care at the AdventHealth Cancer Institute, Winter Park, and state-of-the-art surgery, recovery and rehabilitation at the AdventHealth Orthopedic Institute. Together with the community we serve, we're building a model of community health and wellness for generations to come.

Work Hours/Shifts:

M – F, 7a-3p

Job Summary:

The Materials Manager will be accountable for participating in cost case analysis, generating requisitions for special orders, tracking and receiving specific assigned non-stock items. Manages processing/oversight of all equipment and will utilize appropriate AdventHealth computer systems to perform daily responsibilities. Management responsibilities may include interviewing, hiring employees, planning, assigning and directing work, appraising work performance, rewarding, disciplining employees, addressing physician complaints and resolving problems. Additional responsibilities include orientation, training, and education of new team members and visiting personnel. Participates or leads out on materials performance improvement projects while utilizing the hospital’s PI tools; APIE, Lean and Six Sigma. Direct and coordinate activities in receiving, inventory control, and distribution. Assists with managing a safe and therapeutic environment for all surgical patients. Adhere to the AdventHealth Corporate Compliance Plan and to all rules and regulations of all applicable local, state and federal agencies and accrediting bodies. Actively participate in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Knowledge, Skills, Education, & Experience Required:

  • Ability to communicate by reading, writing legibly, speaking and comprehending English
  • Microsoft Office – Word, Excel and PowerPoint
  • Organizational skills
  • Knowledgeable of regulatory standards as related to supply and tissue management.
  • Ability to manage stress and handle challenging situations and personalities. (Preferred)
  • Current knowledge of Medical Terminology or completion of Hospital approved course. (Preferred)
  • Motivational and Leadership skills. (Preferred)
  • Nursing degree (BS, AS, or diploma) and current licensure, OR
  • 5 years of proven materials management experience in a hospital setting.
  • 3 to 5 years of experience in the management of materials and/or organizational assets. (Preferred)
  • Masters of Business Administration – M.B.A. (Preferred)
  • APIE, Lean or Six Sigma experience (Preferred)

Licensure, Certification, or Registration Required:

  • If nurse, Current valid State of Florida or multi state license as a Registered Nurse OR
  • Current valid State of Florida or multistate license as a Licensed Practical Nurse
  • CRCST (Certified Registered Central Service Technician) (Preferred)

Job Responsibilities:

Demonstrates through behavior AdventHealth’s Core Values of Keep Me Safe, Love Me, Make it Easy, and Own it as outlined in the organization’s Performance Excellence Program.
  • Participates in management of the monthly and annual supply budgets. Monitors supply costs to budget variances. Oversees costs and outcomes utilizing the surgical services and finance data. Converts data/ideas into action plans. Participates in proformas on new equipment, instrumentation and supplies
  • Directs and coordinates vendor presence and activities within the department. Acts as a liaison between departments regarding orders, cost center discrepancies and various materials management issues. Communicates with physicians and surgery team members regarding product requests.
  • Maintains control of the inventory and aligning assets/resources to eliminate procedural conflicts. Ensures par levels of actual inventory are set correctly and adjusted as needed. Manages maintenance of all bin locations for supplies. Manages the inventory of implants. Scans implants to ensure adherence to FDA tracking guidelines. Utilizes computer system for implant tracking. Acts as a point person for nursing staff for implant documentation.
  • Manages department assets regarding repairs, loaners, and special orders/requests within the budget for designated department.
  • Manages and maintains all Doctor Preference Cards for the department. Performs all updates related to clinical/supply changes and communicates all changes to department staff.
  • Manages and oversees all patient charging functions. Assists and oversees that Department Product Catalog is maintained. Maintains unit Price File information, working with management team on price file issues, cost per case analysis and ensures that departmental charge sheets are updated. Performs audits to ensure charges are captured. Resolves issues related to incorrect charges. Facilitates timely entry of charges.
  • Participates in interviewing and makes recommendations for hiring materials management staff. Oversees training and orientation of new employees. Completes performance appraisals. Addresses customer complaints and works with leadership team to ensure conflict resolution. Leads out and/or participates in unit Performance Improvement projects.
  • For cc 0850 only: Manages team members and activities in Central Service to assure proper training of staff and compliance with all sterilization standards. Assesses the need for new equipment, instrumentation, and supplies.
If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Materials Manager opportunity with AdventHealth Winter Park and apply online today.

*Bonus Details:

  • Applicable experience required.
  • Must live 50 or more miles from 601 East Rollins Dr., Orlando, FL to qualify.
  • Full Time employment contract required.
  • Rehires within 12 months are not eligible.

Job Keywords:

Materials Manager, Surgery, Winter Park

Position Location:  Winter Park
Job:  Materials Management
Organization:  AdventHealth Central Florida
Primary Location:  US-FL-Winter Park
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  Associate's Degree
Travel:  No
Job Posting:  Jul 8, 2019, 6:05:52 AM

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