Executive Assistant - Washington, DC - 271230 in Washington, DC at AHS Other

Date Posted: 9/15/2018

Job Snapshot

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  • Date Posted:
  • Job ID:
  • Job Function
  • AHS Zone
    1-Shared Services

Job Description

If you want to be a part of a place that provides nothing less than extraordinary compassionate care, then Adventist Health System is the place for you!

We are currently seeking qualified candidates for an Executive Assistant position that will be based in our Adventist Health Policy Association department. This position is based in Washington, DC.

The executive assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The executive assistant enhances executive’s effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. 

Specific job duties include:

  • Maintains paper and electronic files of all correspondence, documents, reports, and other materials. 
  • Maintains and updates Outlook with current information
  • Schedules and maintains executive’s calendars
  • Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment
  • Organizes weekly/monthly conference calls for executives
  • Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents. 
  • Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.
  • Arranges travel for assigned executives and coordinates schedule. 
  • Completes expense reporting accurately and timely
  • Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
  • Communicates with staff, leadership, outside callers and visitors.
  • Clearly represents self and the organization in a professional, courteous manner. 
  • Directs incoming communications according to executive’s schedule and priorities
  • Deals discretely and appropriately with confidential information concerning Adventist Health System

Experience Requirements:

  • 3 years minimum experience in a secretarial role

Educational Requirements:

  • Associates degree or equivalent education/experience

Knowledge and Skills Required:

  • Windows Applications:  Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
  • Basic computer navigation skills

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