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Executive Assistant III – Executive Offices– Orlando in Orlando, FL at AdventHealth

Date Posted: 4/18/2019

Job Snapshot

  • Job Schedule
    Full-Time
  • Location:
    Orlando, FL
  • Job Category
  • Date Posted:
    4/18/2019
  • Job ID:
    277830
  • Job Function
    Administrative / Business Support
  • Travel
    No
  • Shift
    Day
  • Application Zone
    2-Legacy System
  • Organization
    AdventHealth Orlando

Job Description



Executive Assistant III (EA) – Executive Offices– Orlando

AdventHealth Orlando seeks to hire an Executive Assistant III (EA) who will embrace our mission to extend the healing ministry of Christ.



Facility Profile:

Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando, serves as the major tertiary facility for much of the Southeast, the Caribbean and South America. AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country. We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year.



Department Profile:

The AdventHealth Orlando Executive Office provides executive leadership that develops the culture, sets the strategic direction and drives performance on the Orlando Campus.



Work Hours/Shifts:

M-F, 8:00am – 5:00pm



Job Summary:

Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.



Knowledge, Skills, Education, & Experience Required:

  • Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
  • Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
  • Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA
  • Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment
  • Resolve issues with minimal direction or guidance, as well as work independently and as a team member
  • Professional attitude and conduct
  • Effectively utilize office equipment including fax, copier, printer, scanner, etc.
  • Meet ever-changing and multiple deadlines, managing day-to-day workflow
  • Detail-oriented, with strong proofreading and editing skills
  • AdventHealth Executive Secretary/Assistant clerical test
  • Basic accounting, legal and/or contract administration knowledge (Preferred)
  • FH/AHS Sunport system (Preferred)
  • Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
  • Associate’s degree in secretarial sciences or business, and two years executive office/secretarial work experience (Preferred)
  • Event planning/coordination experience (Preferred)


Licensure, Certification, or Registration Required:

  • Certified Administrative Professional (CAP) (Preferred)


Job Responsibilities:

Demonstrates through behavior AdventHealth’s Core Values of Keep Me Safe, Love Me, Make it Easy, and Own it as outlined in the organization’s Performance Excellence Program.

  • Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
  • Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
  • Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
  • Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
  • May assist with budget tracking, contracts, etc.
  • May serve as committee member and/or lead/supervise various work teams including other administrative staff.
  • May maintain division/department policies/procedures, contracts, etc.
  • Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Executive Assistant III opportunity with AdventHealth Orlando and apply online today.



Job Keywords:

Executive Assistant III, EA, Executive Offices, Orlando



Position Location:  Orlando
Job:  Administrative / Business Support
Organization:  AdventHealth Central Florida
Primary Location:  US-FL-Orlando
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  None
Travel:  No
Job Posting:  Apr 3, 2019, 12:01:53 PM

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