Executive Assistant II@ FHMG Administration -cc 3650 in Maitland, FL at Adventist Health System

Date Posted: 10/5/2018

Job Snapshot

  • Job Schedule
    Full-Time
  • Location:
    Maitland, FL
  • Job Category
  • Date Posted:
    10/5/2018
  • Job ID:
    272103
  • Job Function
    Administrative / Business Support
  • Travel
    Yes, 25 % of the Time
  • Shift
    Day
  • AHS Zone
    2-Legacy System
  • Organization
    Florida Hospital Medical Group

Job Description

More than 500 board-certified physicians, 200+ mid-level providers, and 1,500 clinical and support staff in over 40 specialties provide patients with a broad range of medical and surgical services. FHMG operates over 160 offices, providing compassionate, multidisciplinary care to more than one million patients a year. FHMG is affiliated with Florida Hospital and is a subsidiary of Adventist Health System, the largest not-for-profit Protestant health care system in the nation, supporting 43 hospitals in 10 states. In existence since 1994, FHMG (originally known as Florida Physicians Medical Group) has demonstrated consistent growth and stability in an ever-changing health care market.


 

Executive Assistant

        GENERAL SUMMARY:

The Executive Assistant II provides support and reports to Assistant Vice President, Vice President, or Corporate Responsibility Officer, as assigned, by handling a wide variety of situations involving administrative functions of the office.  This individual manages their executive's calendar, meetings, travel and correspondence.  The Executive Assistant II composes and types messages, relays confidential information, gathers and interprets information to develop reports and presentations, maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls.

 

        PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:


•        Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.


•        Answers/screens incoming calls, taking messages and routing calls as appropriate.  Retrieves voice messages as requested.  Greets and assists visitors.  Professionally represents Leader(s) and Florida Hospital in all communications and a requested at   meetings, events, etc.  Communicates effectively and appropriately based on visitor needs and age level.


•        Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence;  preparing expense   reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.


•        Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.


•        May assist with budget tracking, contracts, etc.


•        May serve as committee member and/or lead/supervise various work teams including other administrative staff.


•        May maintain division/department policies/procedures, contracts, etc.


•        Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

 

         KNOWLEDGE AND SKILLS REQUIRED:


•      Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications


•      Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.


•      Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA


•      Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment


•      Resolve issues with minimal direction or guidance, as well as work independently and as a team member


•      Professional attitude and conduct


•      Type 45 wpm with minimal errors


•      Effectively utilize office equipment including fax, copier, printer, scanner, etc.


•      Meet ever-changing and multiple deadlines, managing day-to-day workflow


•      Detail-oriented, with strong proofreading and editing skills

KNOWLEDGE AND SKILLS PREFERRED:


•         Basic accounting, legal and/or contract administration knowledge


•         FH/AHS Sunport system

        EDUCATION AND EXPERIENCE REQUIRED:


•         High School or equivalency


•         Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role

EDUCATION AND EXPERIENCE PREFERRED:


•         Associate’s or Bachelor’s Degree in a business-related field


•         Two years executive office/secretarial work experience


•         Event planning/coordination experience

            LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

   None

   LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:


•         Certified Professional Secretary

What makes working at Florida Hospital Medical Group special?  We recognize your investment in a health care career, and we are truly dedicated to your success.  We promote positive feedback as well as help you accomplish professional and personal goals. 

We hope you are interested to develop your healthcare career in our dynamic faith based organization.  Our Mission is to extend the healing ministry of Christ.  Our employees are welcomed to join our Spiritual Ambassador Program which highlights our dedication to each other and our community.

A Spiritual Ambassador is one who: Loves & Cares, Prays & Listens, Comforts & Supports and Encourages & Smiles.

While living our mission, Spiritual Ambassadors create a culture of caring within our practices through various activities. They minister to co-workers and patients, helping them experience trust, belonging and hope.

The size of Florida Hospital Medical Group offers you flexibility to explore different types of medical practices and gain valuable experience.  Florida Hospital Medical Group is closely linked with Florida Hospital, Centra Care and is under the Adventist Health Care system, which is the largest non-profit healthcare provider in the nation.  

FHMG Recruitment Team is here to support your career search and goals.  Together, we can explore the many opportunities that fit your life.  We offer excellent working conditions that help you maintain a positive attitude and work/life balance.  We value wellness of mind, body and spirit of all our employees.

Our competitive benefits cover:

 

Health and Wellness:

-Health, Dental, and Vision

-Life, Disability, and Supplemental Insurance

-Cancer and Specified Diseases Plan

-Paid Days Off

-Healthy 100 Employee Program

-Tobacco-Free Campus

-Wellness Screenings

FINANCIAL Tools and Plans:

-Educational Assistance

-Retirement Plan

-Flexible Spending Accounts

-Direct Deposit

-Credit Union

Community Initiatives:

-Adopt a Family

-Backpacks for Kids

-Mission Trips

-Blood Drives

Additional Benefits:

-Employee Assistance Program

-Employee Discounts

-Various Onsite Services and Amenities

-Spiritual Ambassadors

-Service Awards

 

FLORIDA HOSPITAL MEDICAL GROUP IS COMMITTED TO PROVIDING EQUAL EMPLOYMENT OPPORTUNITY TO ALL EMPLOYEES AND APPLICANTS FOR EMPLOYMENT WITHOUT REGARD FOR RACE, CREED, COLOR, SEX, AGE, NATIONAL ORIGIN, HANDICAP, MARITAL STATUS, STATUS WITH REGARD TO PUBLIC ASSISTANCE, OR VETERAN STATUS, AND IN COMPLIANCE WITH FEDERAL, STATE, AND LOCAL LAWS, AND IS A DRUG-FREE WORKPLACE.

 

Please click the link below for more information on FHMG opportunities:

https://www.youtube.com/watch?v=RWxwX6Ao3vE&feature=youtu.be




Position Location:  
Job:  Administrative / Business Support
Organization:  Florida Hospital Medical Group
Primary Location:  US-FL-Maitland
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  High School Diploma / GED
Travel:  Yes, 25 % of the Time
Job Posting:  Oct 5, 2018, 9:07:41 AM

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