Department Meeting Coordinator – Medical Staff Services – Orlando at AdventHealth

Date Posted: 7/29/2019

Job Snapshot

  • Job Schedule
  • Location:
    Orlando, FL
  • Date Posted:
  • Job ID:
  • Job Family
    Administrative / Business Support
  • Travel
  • Shift
  • Application Zone
    2-Legacy System
  • Organization
    AdventHealth Orlando

Job Description

Department Meeting Coordinator – Medical Staff Services – Orlando

Adventhealth Orlando seeks to hire Department Meeting Coordinator who will embrace our mission to extend the healing ministry of Christ.

Facility Profile:

Located on a lush tropical campus, our flagship hospital, 1,107-bed Adventhealthl Orlando, serves as the major tertiary facility for much of the Southeast, the Caribbean and South America. Adventhealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country. We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year.

Work Hours/Shifts:

M-F & One Sun. Each Qtr.

Job Summary:

Manages all aspects of the medical staff’s clinical department meetings in conjunction with each department chairman in accordance with the Medical Staff Bylaws and department rules and regulations. Forwards all actions and recommendations requiring review and recommendation by other committees through the Director. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Knowledge, Skills, Education, & Experience Required:

  • Strong organizational skills
  • Comprehend and speak English fluently
  • Demonstrated excellent communication skills, both oral and written
  • Ability to work with people of various backgrounds and professional levels
  • Demonstrated Intermediate level computer skills including Microsoft Word, Excel, and Outlook
  • Proficiency in medical terminology
  • Demonstrated ability to work independently and prioritize projects
  • Ability to work under stress and deadlines.
  • Demonstrated experience in meeting management and minute taking
  • Experience with credentialing software (Preferred)
  • BA or BS Degree, OR
  • Minimum 5 years experience in a healthcare environment
  • College degree in Business or Office Administration (Preferred)
  • Experience in a medical staff services office (Preferred)

Licensure, Certification, or Registration Required:

  • Certified Professional Credentialing Specialist Certification (Preferred)

Job Responsibilities:

Demonstrates through behavior Adventhealth Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork as outlined in the organization’s Performance Excellence Program
  • Coordinates the scheduling of all medical staff Clinical Department meetings, including establishing the yearly schedule, meeting room reservations, room set-up, food service, and audiovisual needs no later than December 15 of the year prior. Coordinates any needed changes to the schedule throughout the year and sends notices to members and affected parties.
  • Prepares agendas in advance of the meeting in conjunction with the Department Chairman, including old and new business and distributes to members no later than 10 days prior to the meeting. Maintains awareness of appropriate information to be included on the agenda by utilizing the information from the Medical Executive Committee updates provided at the MSSO Department meeting, and gathering information from appropriate departments such as Clinical Performance Improvement, Medical Staff Services.
  • Coordinates with all meeting participants/speakers, and arranges for CME credit, if requested, through the Continuing Medical Education Department.
  • Coordinates and facilitates all meetings by arriving at location at least 15 minutes in advance, providing sufficient copies of agenda, previous meeting minutes, handout materials pertaining to presentations, and sign-in sheets, and takes record of attendance, presentations, actions and recommendations.
  • Maintains responsibility for all meeting minutes. Minute keeping shall include drafting of minutes within seven (7) days of meeting, obtaining chairman approval, posting to the Medical Staff Services website, and archiving for easy access and reference.
  • Maintains responsibility for all meeting actions requiring follow-up, monitoring with a suitable system for tracking target dates, responsible individuals, and completion. Forwards all department recommendations through the Operations Manager within one week of meeting to other appropriate medical staff committees, or sooner, if necessary to reach appropriate committee.
  • Manages departmental votes whether in meeting or by mail ballot. Prepares, collects, and tallies votes and reports to department chairman and Operations Manager.
  • Maintains knowledge of Medical Staff Bylaws, General Rules and Regulations, and Departmental Rules and Regulations to provide guidance to Department Chairman and acts as a resource when needed in department meetings. Identifies actions and recommendations by department that affects changes in above documents and communicates to Coordinator of Bylaws Committee.
If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Department Meeting Coordinator opportunity with Orlando and apply online today.

Job Keywords:

Department Meeting Coordinator, Orlando

Position Location:  Orlando
Job:  Administrative / Business Support
Organization:  AdventHealth Central Florida
Primary Location:  US-FL-Orlando
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  Bachelor's Degree
Travel:  No
Job Posting:  Aug 13, 2019, 6:38:09 PM

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