Administrative Assistant - Nutritional Services - Celebration - Full Time in Celebration, FL at FH Celebration Health

Date Posted: 8/30/2018

Job Snapshot

  • Job Schedule
  • Date Posted:
  • Job ID:
  • Job Function
    Administrative / Business Support
  • Travel
  • Shift
  • AHS Zone
    2-Legacy System
  • Organization
    Florida Hospital

Job Description

Administrative Assistant  – Nutritional Services - Celebration- Full Time 

Celebration seeks to hire Administrative Assistant IV who will embrace our mission to extend the healing ministry of Christ.

Facility Profile:

Established in 1997 and now a 203-bed hospital, Florida Hospital Celebration Health was designed as a Mediterranean resort-style facility to serve as a cornerstone of health in Disney’s planned community of Celebration, Florida. The hospital consistently delivers a state-of-the-art healing environment to residents of Osceola, Orange, Polk and Lake Counties, as well as to visitors from across the United States and the world. All within a 'living laboratory' of groundbreaking, research-driven clinical solutions that integrate mind, body and spirit in the defeat of illness and disease.

Department Profile:

The Florida Hospital Celebration Health Nutritional Services department is an engaged and committed team of food service and customer service professionals. Our mission is “we promote health and healing by nourishing with compassion”. The department has 3 distinct services that include patient services, retail services (cafes and catering), and clinical services. Retail services (cafes and catering) includes chefs, cooks, cashiers, and servers who work together to ensure that tasty, healthy and fresh food is prepared and served with expertise and care.

Work Hours/Shifts:


Job Summary:

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Responsible for a variety of administrative and clerical duties in support of the Nutritional Services Department, such as answering phones, greeting visitors, processing payroll and invoices, ordering department supplies, maintaining employee files, creating documents, and following confidentiality guidelines.

Knowledge, Skills, Education, & Experience Required:

  • Ability to read, speak and write English effectively.
  • General computer knowledge
  • Microsoft Office programs
  • Bilingual English/Spanish (Preferred)
  • Florida Hospital software (Preferred)
  • 2 years experience in clerical role (Preferred)

Licensure, Certification, or Registration Required:

  • None

Job Responsibilities:

Demonstrates through behavior Florida Hospital’s Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork as outlined in the organization’s Performance Excellence Program

  • Provides world class service while answering the phone, updating voice mails, forwarding calls appropriately, greeting and directing visitors, receiving and distributing mail.
  • Communicates effectively and appropriately verbally and in written documentation with staff, customers, and patients.
  • Assists with coordination of department and external community events.
  • Completes work orders for repairs needed in the area; follows-up for completion; adheres to NS Safety and Sanitation standards
  • Completes tasks that may include processing time and attendance adjustments, ordering department supplies, filing, scanning, processing petty cash, invoices and PAVs.
  • Creates documents, such as spread sheets, signs, banners, newsletters, job routines, education materials, and flyers.
  • Assists with managing the area Outlook schedule.
  • Manages the preparation and/or flow of documents that are required by FH, NS and regulatory agencies, which may include performance evaluation packets, out-patient packets, Education Notebook, bulletin board maintenance, employee files, and patient files.
  • May schedule out-patient appointments for nutrition counseling; obtains necessary information from physician, patient financial accounts, and patients; follows-up post appointment; communicates with staff to ensure smooth operations.
  • Follows FH and NS Policy & Procedure guidelines and SOPs.
  • Performs other duties as assigned or directed to ensure a smooth operation of the department.

If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Administrative Assistant IV opportunity with Celebration and apply online today.

Job Keywords:

Nutritional Services

Position Location:  Celebration
Job:  Administrative / Business Support
Organization:  Florida Hospital
Primary Location:  US-FL-Celebration
Schedule:  Full-time
Shift:  Day
Job Level:  Staff / Associate
Education Level:  None
Travel:  No
Job Posting:  Aug 30, 2018, 1:29:50 PM

Location | Organization | Category | Job Function