Administrative Assistant Full Time Day at AdventHealth

Date Posted: 8/19/2019

Job Snapshot

  • Job Schedule
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
  • Travel
    Yes, 25 % of the Time
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth New Smyrna Beach

Job Description


Administrative Assistant AdventHealth New Smyrna Beach
Location Address: 401 Palmetto Street, New Smyrna, Florida 32168
Top Reasons To Work At AdventHealth New Smyrna Beach
Career growth and advancement potential
Health Insurance Coverage

High quality of life with low cost of living on the shores of New Smyrna Beach.

Work Hours/Shift:
Full Time, Day
You Will Be Responsible For:
  • Communicates effectively in oral and written form.
  • Courteously answers the phone and directs all calls appropriately. 
  • Processes all main and distributes appropriately.
  • Provides clerical/administrative support, relaying messages, arranging appointments and filing.
  • Creates documents, prepares correspondence, produces copies and performs general clerical duties.
  • Sorts and prepares documents for management approval and signature.
  • Maintains and coordinates inter-facility schedule including hospital meetings, departmental meetings, and calendar for conference room.
  • Completes minutes and meeting agenda.
  • Places data in appropriate spreadsheets/forms for analysis and presentation purposes.
  • Maintains office supplies and medical supplies as needed. 

What You Will Need:

  • Must be able to properly and efficiently utilize the computer, printer, fax with speed dial features, copier machines, telephone system with voicemail, speed dial feathers and conference capabilities, pager system with voicemail features, Nextel phones with walkie talkie features and other office equipment.
  • Must be able to work with the following computer programs efficiently and possess the necessary foundation for each programs functions and capabilities: Microsoft Office, Microsoft Word for Windows, Power Point, Excel, Outlook and Access.  Have understanding how to utilize the internet for research finding or as directed.
  • Must be able to work without direct supervision.  Demonstrate the ability to interact with a wide variety of people including physicians.
  • Must be able to set priorities, flexibility in work patterns, show discretion and have a good understanding of patients and family needs.
  • Maintain confidentiality, effective sound judgement, decision making skills and cost effective decisions. 
  • Must be able to prioritize and complete tasks and projects in a timely and efficient manner. 


  • A High School diploma or equivalent is required.
  • 1-2 years secretarial experience required
  • An Associates level degree (A.A. or A.S.) preferred.
  • One year healthcare experience preferred. 


  • BLS certification desired.
Job Summary:

This position provides administrative support and general secretarial services such as arranging meetings, preparing correspondence in final form, receiving visitors, maintain files and performing other duties related to maintaining the department and Director’s schedule.  Conducts special projects as assigned.  The Office Coordinator is responsible for adhering to the Florida Hospital Corporate Compliance Plan, to the rules and regulations of all applicable local, state and federal agencies, and to the standards of all accrediting bodies.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Location | Organization | Category | Job Function