Administrative Assistant Full Time Day at AdventHealth

Date Posted: 8/15/2019

Job Snapshot

  • Job Schedule
    Full-Time
  • Job Category
  • Date Posted:
    8/15/2019
  • Job ID:
    19013058
  • Job Family
    Administrative
  • Travel
    No
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Daytona Beach

Job Description


Description
Administrative Assistant AdventHealth Daytona Beach
 

Location Address: 301 Memorial Medical Parkway Daytona Beach, FL 32117

 
Top Reasons To Work At AdventHealth Daytona Beach

Career growth and advancement potential

Health Insurance Coverage

High quality of life with low cost of living on the shores of sunny Daytona Beach, FL.

 
Work Hours/Shift:
Full Time
 
You Will Be Responsible For:
  • Provides secretarial and clerical support for the Director and Department Managers.  Prepares (or authors) correspondence for appropriate signatures.  Proficiently utilizes computer equipment accurately for preparation of all correspondence.
  • Assures the smooth and orderly function of the multi-departments, has the authority to make decisions in the absence of the Director / Manager, pertaining to decisions that have been discussed previously.
  • Keeps track of the schedule – Master calendar – makes and reminds people of appointments.  Responsible for all incoming and outgoing correspondence, ensuring appropriate follow-up.
  • Coordinates sets-up and confirms meetings as required.  Schedules meetings as requested, ensuring all individuals are notified and locations are reserved.  Plans, organizes, facilitates and or participates in all meetings – (able to hold small department meetings-when Manager is not available, and set up a speaker for in-service training.)  Makes travel arrangements – Submits expense reports to Accounting with copy to Financial Technician.
  • Gathers information for payroll purposes – any issues and make sure proper paperwork and signed reports are submitted in a timely manner. 
  • Makes sure Education and Training In-services are kept up – kept abreast of what seminars are available for employees. 
  • Provides reception support. Answers the telephone promptly and in a courteous manner and offers assistance wherever possible.
  • Respond both orally and in writing to inquiries from vendors, contractors and employees.
  • Makes sure evaluations are done in a timely manner.

Qualifications
KNOWLEDGE AND SKILLS REQUIRED:
  • Should have strong organizational skills, and strong knowledge of office procedures. 
  • Good communication skills and great attention to detail are required. 
  • Must possess excellent typing, spelling and grammar skills. 
  • Must be computer literate with skill in the use of spreadsheets, proficient in Word, Excel, and PowerPoint, and the ability to function with minimal supervision. 
  • Must be able to manage multiple projects, and adapt to changing priorities.
  • Individual must be able to take the initiative in handling matters within scope of responsibility, and use good judgment in the absence of the Director/Manager. 

EDUCATION AND EXPERIENCE REQUIRED:

  • Individual must have a High School Diploma
  •  At least three years increasingly responsible administrative experience as a secretary with related job description duties.
  • AA degree preferred. 
Job Summary:

Under the direction of the department Director, is responsible for providing secretarial support and assistance.  To maintain a good public relationship with staff and other department members and to be able to work independently without constant supervision.  This position requires the knowledge of Policies and Procedures.  



This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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