Administrative Assistant Design Center at AdventHealth

Date Posted: 7/26/2019

Job Snapshot

  • Job Schedule
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
  • Travel
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Corporate

Job Description


Administrative Assistant Design Center

AdventHealth Corporate

Location Address: 900 Hope Way Altamonte Springs, Florida 32714

Top Reasons to Work at AdventHealth Corporate

  • Great benefits
  • Immediate Health Insurance Coverage
  • Career growth and advancement potential
Work Hours/Shift:
  • Full-Time, Monday – Friday

You Will Be Responsible For:

  • Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
  • Maintains and updates Outlook with current information, including distribution lists
  • Schedules and maintains director’s calendars
  • Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment
  • Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents
  • Makes travel arrangements for assigned directors and coordinates schedule. 
  • Completes expense reports for directors in a timely manner.  Ensures expense reports are copied and turned into accounting for processing.
  • Communicates with staff, leadership, outside callers and visitors

What You Will Need:
  • High school diploma or equivalent
  • 2 years minimum experience in a secretarial role.
Job Summary:

The administrative assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances director’s effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role. 

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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