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Manager of Clinic Ocala FT Days in Ocala, FL at AdventHealth

Date Posted: 4/12/2019

Job Snapshot

  • Job Schedule
  • Location:
    Ocala, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Function
    Physician Services
  • Travel
    Yes, 25 % of the Time
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Medical Group West FL

Job Description

Manager of Clinic AdventHealth Medical Group West Florida

Location Address: Timberidge Medical Park
Top Reasons to Work at AdventHealth Medical Group West Florida

Rollover PDO with service year increases in accrual

Comprehensive benefits package; including tuition reimbursement and matching 403b plan

Patient facing positions receiving company paid initial sets of scrubs

Company Discount programs

Growing Organization 

Work Hours/Shift:

Full Time/Day Shift
You Will Be Responsible For:
  • Identifies, analyzes, and resolves physician practice problems through effective interfacing with Practice Administrator/Director
  • Actively monitors clinic operations and patient flow to evaluate effectiveness; Implements short- and long-term work plans to address areas of needed improvement.
  • Attends scheduled office manager meetings and actively participates in discussions in an open, professional, and constructive manner in addition to Participating in designated leadership and organizational functions
  • Develops and maintains cross training in all areas to maximize operational efficiencies and minimize any office disruptions resulting in patient dissatisfaction, delinquency in charge entry and backlog in filing, etc.  Office Manager is to have a basic working knowledge of all positions.
  • Notifies OR scheduling of special equipment, Device Reps, Surgical Assisting needs, and supplies required for surgical procedures in a timely manner.
  • Controls salary and non-salary expenses at or below budget and maintains productivity targets.
  • Recruits, hires, and supervises staff in coordination with Practice Administrator/Director. Ensures that employees receive proper orientation upon hire and appropriate training throughout the course of their employment.  Manages operation of clinic and supervises all staff.
  • Complies with the financial policies of the practice including but not limited to accounts receivable (prior balances), collections, daily deposits, petty cash and cash drawers; ensure timely collection of all amounts owed at the time of service and procedure/surgical deposits.
  • Handles concerns and special assignments of physicians in a prompt and efficient manner. Is capable of handling difficult situations that may arise with physicians, accessing Practice Administrator/Director as needed.
  • Complete purchase orders / invoice process according to CHS guidelines. Oversee the purchasing of non medical and medical supplies. Maintain the appropriate par levels for inventory of supplies for both medical and nonmedical.
  • Completes and approves all associate request according to policy and approves all payroll for designated clinic.
  • Oversees physician and extender scheduling, maximizing productivity for all providers in coordination with Practice Administrator/Director and according to access policy
  • Demonstrates good judgment and problem solving abilities. Utilizes the chain of command to resolve issues.
  • Develop a comprehensive knowledge of the CHS Compliance Program. Responsible for accurate and timely completion of required documentation and Assures that staff and physicians are informed and are in compliance with all policies. Clinic also meets all requirements.
  • Employs effective methods of communication with staff and physicians within the clinic to ensure the team is kept appraised of Health System/Clinic initiatives including holding Daily Safety Huddles.
  • Other reasonable duties as assigned by Practice Administrator/Director
  • Directly resolves conflicts with staff; counsels, coaches, terminates associates in coordination with Practice Administrator/Director
  • Ensures office is opened and ready for business within the published hours of operation and phone calls are handled in a timely, professional, and courteous manner within the published hours of operation

 What You Will Need:

  • AA/AS degree with 3 + yrs. of clinic office management required
  • 3 + years of Physician Clinic Management
  • HIPPA Compliance
  • Effective Communication Skills
  • Proficient with AMR software
  • Working knowledge of excel, word, and outlook
Job Summary:

Coordinates day-to-day operational functions in the physician offices.  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Location | Organization | Category | Job Function