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HIM Doc Imag Chart Rec Spec (Loc.: Wesley Chapel) / PT/Wkends in Tampa, FL at AdventHealth

Date Posted: 4/15/2019

Job Snapshot

  • Job Schedule
  • Location:
    Tampa, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Function
    Health Information Management
  • Travel
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Tampa

Job Description


HIM/Doc Imag Chart Rec. Spec. - AdventHealth Wesley Chapel

Location Address: 2600 Bruce B. Downs Blvd Wesley Chapel, Florida 33544

Top Reasons to Work at AdventHealth Wesley Chapel

  • From state- of- the- art equipment to the most intricate building details, Florida Hospital Wesley Chapel was designed from the ground up to maximize healing, patient care and wellness
  • Recognized as leader in patient satisfaction and was named Top 100 Hospital in Modern Healthcare Magazine by IBM Watson Health
  • 50,000 sq ft community Health & Wellness Center
  • Comprehensive women’s health center named Inspiration Place that incorporates female physician specialists, women’s imaging, pelvic floor and female physical therapy and a boutique spa.
  • Consistently named a Top Workplace in Tampa Bay by the Tampa Bay Times
  • Opened an offsite 24 bed, 24/7 emergency room in Central Pasco to better serve the emergency health needs of residents in west and central Pasco

Work Hours/Shifts
    PT / Weekend Schedule  
You will be responsible for:
  • Collects the discharged medical records for all nursing units and outpatient or ancillary areas on site at each facility.
  • Logs received records on appropriate discharge logs and prepares for transport to Centralized Document Imaging office.
  • Processes and routes loose reports or transferred charts in a timely manner.
  • Performs concurrent scanning on nursing units. 
  • Ensures that all supplies are ordered and on hand to perform scanning and validation functions.
  • Ensures loose report batches are processed in a timely manner.
  • Responsible for DI equipment maintenance and supplies, notifying appropriate leadership team members when supplies are low and need to be reordered.
  • Completes all required documentation on batch cover sheets are completed for chart tracking.
  • Ensures all pages have the appropriate patient identification and forms barcodes or identification.
  • Reviews the paper record against the electronic documents to verify image quality and missing documents.
  • Verifies and validates image/document errors and makes necessary changes as needed.
  • Accurately identifies destination of paper documents for scanning into correct location of medical records.
  • Monitors Cer-Batch Index application to ensure charts that have gone through prepping, scanning, QC and validation have posted to PowerChart for access by end-users.
  • Responsible for the follow-up on missing charts not received from units. Notifies appropriate facilty leadership and Document Imaging Leads/Supervisors. 
  • Responsible for maintaining records in temporary storage until destruction date as to record type, date of discharge and date of destruction. Maintains records of destruction dates for the West Florida Division Tampa region in accordance with State and Corporate policies.
  • Adheres to the defined schedules and expectations for completion of items.
  • Maintains productivity and quality levels in accordance with current standards.
  • Performs other duties as assigned or required.


What You Will Need:


•    Intermediate to advanced computer skills including, but not limited to, Microsoft Office Word, Outlook and Excel and OneNote

•    Troubleshoots, possesses analytical and comprehension skills of technical information 

•    Excellent organizational, interpersonal, communications, and multi-tasking skills

•    Knowledgeable of security and confidentiality requirements pertaining to protected health information

•    Ability to communicate effectively


• Knowledge of medical terminology



•    High school graduate or equivalent

•    Previous Document Imaging experience in an acute care hospital setting or similar setting utilizing paper media required if no experience with an Electronic Medical Record

Job Summary:

Responsible for the collection of discharged medical records from all locations at each facilty.  Responsible for the collection and processing of the patient paper medical record concurrently and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians and other designated health care employees for the treatment and care of the patient. Possesses the technical skill to assess the contents within the medial record and ascertain whether the paper document is complete in accordance with federal, state and regulatory guidelines. 

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Location | Organization | Category | Job Function