Care Center HR Specialist Full Time Skilled Nursing Apopka South at AdventHealth

Date Posted: 8/29/2019

Job Snapshot

  • Job Schedule
  • Location:
    Apopka, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
    Human Resources
  • Travel
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Care Center Apopka South

Job Description

Care Center HR Specialist AdventHealth Care Center Apopka South
Location Address: 

3355 E Semoran Blvd, Apopka, FL 32703

Top Reasons To Work At AdventHealth Care Center Apopka South
  • AdventHealth Care Center’s mission to “Extend the Healing Ministry of Christ”
  • The opportunity and encouragement to truly care for and love the patients/residents they serve
  • The opportunity to work with like-minded co-workers who believe and support the organization’s mission
  • The patient-centric focus of meeting the needs of the patient/residents
  • Being part of a large healthcare organization where we can be “Greater as a Whole”
Work Hours/Shift:

Full Time Day

You Will Be Responsible For:

Specific responsibilities and tasks include, but are not limited to:

Individual Care Center HR Management:

  • Oversees and assists as necessary all HR transactions to requisition new and replacement staff, initiate ad hoc pay changes, initiate employment status changes and terminations of staff.
  • Insures proper approvals of all HR transactions
  • Implements and insures compliance with HR policies and processes.

Document Management and Recordkeeping:

  • Maintain complete and accurate personnel files that comply with company policy, OSHA, and state and federal employment laws and nursing home regulations.
  • Assemble and maintain electronic employee files, insuring completeness and accuracy
  • Scan employee documents into Perceptive content accurately and timely.
  • Audit and review employee license, certification and I-9 records for accuracy and expiration dates. Update as needed.
  • Insure any state requirements for tracking of nursing home employees is completed as required in the state where the facility is located.
  • Insure proper state and federal employment notices are current and properly posted.
  • Produce reports from HCM (PeopleSoft) system, as need.

Time and Attendance / Payroll:

  • Edit time sheets in WorkForce, as needed.
  • Work routinely with the Staffing Coordinator and Department Heads to reconcile hours worked to hours recorded in the payroll system.
  • Assist with reporting of hours worked, as needed to comply with state regulations
  • Print and distribute prior hours worked reports for surveyors.
  • Submit special pay, one-time earnings and deductions to Payroll, as needed.

Talent Acquisition and Talent Development:

  • Coordinate between Talent Acquisition and Hiring Mangers candidate interviews.
  • Participates as needed or requested in interviewing and selection of new hires.
  • Partner with HRSS Talent Acquisition and Hiring Managers to coordinate interviews, HR Appointments and Orientation.
  • Conduct onboarding tasks such as background checks and drug screens
  • Manage and coordinate the Orientation Log with TA Onboarding Specialists.
  • Facilitate HR Orientation for new employees, oversee, present and coordinate all aspects of New Employee General Orientation.
  • Conduct and/or coordinate general staff training requirements 
  • Ensure all personnel documentation is in compliance with regulations and policy requirements
  • Oversee annual performance review process to insure timely completion of annual reviews and performance increases
Employee Relations and Engagement
  • Provide local support to managers and staff in interpretation of and compliance with HR policies and procedures
  • Actively listen to employee feedback. Contact Employee Relations, as needed.
  • Communicate timely and effectively with Administrator and DON regarding observations, operational issues and employee feedback.
  • Participate in employee engagement and retention activities.
Workers Compensation Management
  • Coordinate and oversee reporting of Workers Compensation events and claims.
  • Respond to requests for information from Workers’ Compensation adjustors.
  • Insure appropriate investigation of work-related injuries.
  • Insure proper Workers’ Compensation notices are posted in facility and required annual postings are completed and posted timely.
  • Perform other duties as assigned.

What You Will Need:

•           Associate or greater degree in business administration or related field OR High school diploma plus 2 years of additional experience (total of 3 years of experience), in lieu of degree requirement will be accepted.

•           1 year of prior Human Resources experience

Job Summary:

The HR Specialist at each Adventist Care Center facility is responsible for the successful HR operations of their facility, independently working to implement and oversee compliance with all HR policies and processes. Uses independent judgment to appropriately consult with and seek support in all facility HR transactions and issues from the facility’s Administrator and other HR resources available from the HR Department at the ACC Resource Office and AHS HR Shared Services Center. Guides and consults with facility directors and managers in all HR operational issues for their departments/areas of responsibility.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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