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Administrative Specialist IV - Simulation - Altamonte - On Call in Altamonte Springs, FL at AdventHealth

Date Posted: 5/12/2019

Job Snapshot

  • Job Schedule
    Per Diem
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
    Administrative / Business Support
  • Travel
  • Shift
  • Application Zone
    2-Legacy System
  • Organization
    AdventHealth Altamonte Springs

Job Description

Administrative Specialist IV – Simulation – Altamonte – On Call

AdventHealth Altamonte seeks to hire an Administrative Specialist who will embrace our mission to extend the healing ministry of Christ.

Facility Profile:

Established in 1908, AdventHealth is one of the largest not-for-profit healthcare systems in the country, caring for more than a million patients each year. The 2,675-bed acute-care medical facility, comprised of nine hospitals, has been recognized by U.S. News & World Report as one of the best hospitals in the country for over 10 years. It serves as a community hospital for Greater Orlando and as a major tertiary referral hospital for Central Florida and much of the Southeast, the Caribbean and Latin America.

Department Profile:

Located in Altamonte Springs at the beautiful Lakeview Plaza, the Learning Technologies Department is responsible for delivering world-class simulation training experiences to clinical and non-clinical leaders, staff members and teams in state-of-the art facilities across the eight AdventHealth campuses, the Adventist University of Health Sciences, and the Graduate Medical Education program. Our team of highly skilled simulation educators and technicians develops and implements comprehensive training and simulation programs enabling AdventHealth professionals to make providing service our priority while caring for the whole person in a faith-based atmosphere.

Work Hours/Shifts:

8a-5p; varies

Job Summary:

The Administrative Specialist performs and maintains a wide range of complex administrative functions in support of the department and assigned program and coordinator. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

Knowledge, Skills, Education, & Experience Required:

  • Professional attitude and conduct
  • Confidentiality
  • Proficient Microsoft Office Word, Excel, Outlook, PowerPoint skills
  • Ability to follow instructions
  • Ability to maintain good interpersonal relationships
  • Ability to perform with deadlines
  • Good communication skills: verbal, non-verbal, written
  • High School Graduate or equivalent

Licensure, Certification, or Registration Required:

  • N/A

Job Responsibilities:

Demonstrates through behavior AdventHealth Core Values of Keep Me Safe, Love Me, Own it, and Make it Easy as outlined in the organization’s Performance Excellence Program

  • Provides administrative support to supervisor including, but not limited to and as applicable, program/meeting coordination, room scheduling, preparing schedules, taking meeting minutes, preparing check requests and payment authorizations, preparing performance evaluations, tracking time and attendance, files and maintains records.
  • In collaboration with supervisor, collects data and prepares statistical reports and/or rosters.
  • Utilizes positive, professional communication skills in all interactions: verbal, non-verbal and written. Answers telephone in a courteous manner and refers all calls timely and appropriately. Records messages accurately and routes information in timely manner. Greets customers and employees in a courteous manner. Offers assistance and direction as needed..
  • Contributes and collaborates in process improvement activities. Supports quality standards and initiatives set by the department.
  • In collaboration with supervisor, facilitates preparation and execution of educational/department programs, projects and daily activities. Maintains par level of program supplies, manuals, etc.
  • Prepares and/or accurately executes all necessary paperwork for employees including, but not limited to and as applicable; change forms, time and attendance forms, payroll adjustments, payment authorizations, vouchers and expense reports.
  • Oversees department cost centers and/or budget to ensure accuracy as applicable.
  • Networks professionally with interdisciplinary team including, but not limited to and as appropriate; HR recruiters, position control, unit educators, project subject matter experts, directors/nurse managers, campus administrative assistants, legal department contacts, risk management department contacts

If you want to be a part of a team that is dedicated to delivering the highest quality in patient care, we invite you to explore the Administrative Specialist IV opportunity with AdventHealth Altamonte and apply online today.

Job Keywords:

Administrative Specialist, Admin Assist, Clerical, Altamonte

Position Location:  Altamonte Springs
Job:  Administrative / Business Support
Organization:  AdventHealth Central Florida
Primary Location:  US-FL-Altamonte Springs
Schedule:  Per Diem
Shift:  Day
Job Level:  Staff / Associate
Education Level:  None
Travel:  No
Job Posting:  Jan 22, 2019, 3:33:40 PM

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